Transport Management Systems

Review, evaluation, specification, testing and implementation of TMS

A Transport Management System (TMS) is software to enable planning, management, and execution of transport movements across the supply chain. They are deployed to drive efficiencies and cost reduction in inbound and outbound logistics movements. Our service ranges from the evaluation to the specification, testing, and implementation of a TMS, regardless of whether your operation uses a TMS or manual spreadsheets for planning.

Transport Management Systems offer four basic functions: planning and optimising transport routes, selection of transport mode and provider, carrier management and real time tracking of transport loads.

The key deliverables of a TMS project depend on the specific requirements but could include a report that identifies the potential improvements to the current planning tools and processes or perform independent Gap Analysis versus the latest functionality offered on the market. The deliverable might also take the form of a requirements document to be shared as part of a competitive tender process and extend to the management of the selection process and award to a TMS supplier. Our expertise can also extend to the project management, testing, implementation, and go-live support.

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Typical Project Approach

We develop a strong working understanding of your logistics and transport operations with a site visit. A kick-off workshop and interviews with key stakeholders, including IT help to further our knowledge of the project requirements and TMS landscape. A high-level process review with a TMS super user completes our familiarisation.

We conduct a detailed walk through the end-to-end TMS process with a super user and members of the transport team to understand of the As-Is flow. At this stage, we take the opportunity to also document the requirements as we go through this process along with all the interfaces with other systems. This also includes understanding the flow of information through the IT architecture.

The current processes and operational requirements are compared to the functionality available across the Transport Management System marketplace to understand where the existing process and functionality does not meet the requirements. We then document the gaps or non-standard processes and requirements, which then inform the To-Be flows.

Current processes are updated to include the new steps to meet the operational requirements. We start with standardised processes as far as possible while considering requirements and trying to bridge the identified gaps to optimise flows.  The agreed ‘To-Be’ processes might be deployed within the current system, and if not, they form the basis of a selection process for new TMS software.

A tender process is initiated for a new or upgraded TMS software. The agreed requirements and process flows can be documented in the form of a Functional Specification or RFQ which can contribute to a tender based selection process. A shortlist of appropriate solution providers is provided with a comprehensive RFQ pack. Vendor solution proposals are submitted and reviewed to select a preferred vendor based on a blend of financial and non-financial criteria.

BoxLogic can support through the next steps with project management, implementation, and go-live support.

Case Studies

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